PolicyKeeper vs SharePoint for Policy Management: An Honest Comparison
SharePoint is the default choice for document management at many companies. It's already part of your Microsoft 365 subscription, your IT team knows it, and it can store anything—including policies.
But storing policies and managing policies are two different things.
The Quick Comparison
| Feature | SharePoint | PolicyKeeper |
|---|---|---|
| Price | Included with M365 ($6-22/user/mo) | $19-99/mo (flat, unlimited users) |
| Setup time | Weeks to months (IT required) | Minutes (no IT needed) |
| AI Q&A | No | Yes — ask questions in plain English |
| Source citations | No | Yes — every answer shows the source |
| Attestation tracking | Requires third-party add-on | Built in |
| Learning curve | Steep | None — "if you can text, you can use it" |
Where SharePoint Works Well
You already have it. If your company uses Microsoft 365, SharePoint is included.
Version history is built in. SharePoint tracks document versions automatically.
Permissions are granular. Integration with Active Directory means permissions can mirror your org chart.
Where SharePoint Falls Short
Employees can't find what they need. SharePoint's search finds documents, not answers. Most employees skip searching and email HR instead.
Setup is an IT project. Configuring SharePoint for policy management takes weeks or months.
No built-in policy workflows. Approval workflows, attestation tracking—none of this exists natively.
Where PolicyKeeper Is Different
Ask questions, get answers. Instead of searching through folders, employees type a question and get the answer with a citation to the source.
Setup takes minutes, not months. Upload documents, invite your team, start asking questions. No IT required.
Built for compliance. Attestation tracking, audit-ready reporting, and access logs are included.
Can You Use Both?
Yes. Many businesses keep SharePoint as their document repository and add PolicyKeeper as the Q&A layer.
Ready to see the difference?
PolicyKeeper is an AI-powered compliance platform for SMBs. Upload your policies, let your team ask questions, get instant answers with source citations. Plans start at $19/month.
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